Last updated: 10 August 2025
1. Who We Are
West Wickam Allotments Association; Our website, wwallotments.org.uk, provides information about our plots, events, and community activities. We are committed to protecting your privacy and ensuring your personal information is handled responsibly.
2. Information We Collect
We may collect:
- Contact details (name, email address, phone number) when you get in touch via our website or apply for a plot.
- Membership details (plot number, payment history) to manage your tenancy.
- Technical information (IP address, browser type) for basic website functionality and security.
We do not collect sensitive personal information unless absolutely necessary for our services and with your consent.
3. How We Use Your Information
We use your personal data to:
- Respond to enquiries and plot applications.
- Administer allotment tenancies and membership records.
- Keep you informed about meetings, events, and important site updates.
- Maintain the security and performance of our website.
4. Legal Basis for Processing
We process your personal data under one or more of the following lawful bases:
- Contract – to manage your allotment tenancy.
- Consent – where you have agreed to receive updates.
- Legal obligation – to comply with relevant laws and regulations.
- Legitimate interests – to run and improve our community allotment site.
5. Sharing Your Information
We will never sell your personal information. We may share it with:
- Committee members who need it to carry out their duties.
- Service providers (e.g., email or website hosting) who help us operate our services.
- Authorities, if required by law.
6. Data Retention
We keep personal data only for as long as necessary for the purposes collected, after which it will be securely deleted.
7. Your Rights
Under the UK GDPR, you have the right to:
- Access the personal data we hold about you.
- Request correction of inaccurate data.
- Request deletion of your data (where legally possible).
- Object to or restrict certain processing.
- Withdraw consent where we rely on it.
To exercise these rights, contact us at enquiries@wwallotments.org.uk.
8. Cookies
Our website may use cookies for basic functionality and to improve your browsing experience. You can manage or disable cookies in your browser settings.
9. Contact Us
If you have any questions about this Privacy Statement or our data practices, please contact:
Email: enquiries@wwallotments.org.uk
Address: West Wickham Allotments, Hawes Lane, West Wickham, BR4 9AF